Attention!

The Unclaimed Property Help Center has moved to Sovos Docs. This Help Center will be shutting down soon and you will be able to access documentation on Sovos Docs only.

Compliance resources

On the Compliance Resources page, you can find up-to-date information on the latest regulations and filing requirements for each state. We have a dedicated team of compliance specialists monitoring changes to unclaimed property law in every state.

 

By State/Province tab

View state-specific information required for reporting.

  1. On the side menu, click Compliance, then select Resources from the dropdown.
  2. Select a state, province, or territory from the dropdown to view information for a specific location.

  3. Click one of the following tiles:

    • Filing Dates: The date when reports are due. Due dates can vary depending on the business type.
    • Property Codes: These 4 or 6-character codes identify the type of property and the length of the property’s dormancy period.
    • Relationship Codes: These 2-character codes identify the relationship between the owner and the property.
    • Address Information: Address and contact information for mailing reports and getting answers to report-related questions. You can also find negative and aggregate reporting requirements here.
    • Unclaimed Property Website: Goes to the state’s, province’s, or territory’s unclaimed property website.

 

All tab

Download documents that include information for all states, territories, and provinces.

  1. On the side menu, click Compliance, then select Resources from the dropdown.
  2. Select the All tab.

These resources are updated regularly. We recommend re-downloading documents from this page when you need them. If you save a version to your computer, it may no longer be accurate the next time you reference it.

 

Reporting Information

  • Due Diligence by State: This document includes the following information about due diligence requirements:
    • The start and end date of when due diligence letters can be mailed.
    • Differences in requirements depending on the business type.
    • The dollar amount threshold, or the amount that a property needs to be worth to require due diligence.
  • Negative Report Summary: Negative reports are reports stating that you have no property to report for the filing period. This document specifies if negative reports are required and includes conditional rules that you can use to determine if you need to file negative reports or not.

  • State Exemptions: This document includes which property codes may be exempt from reporting. The most common exemptions are for properties that are owned by other businesses.

  • New York Due Dates: Businesses with certain property types are required to report to New York more than one time per year. This document includes which business categories and property types have this requirement.

  • State Reporting Requirements: This document includes the following information:
    • If a state is part of our e-file service or if you need to self-file to them.
    • Instructions for how to submit your reports to each state.
    • If a coversheet is required when reporting and if it needs to be signed by an officer of the company or notary.
    • If a State Assigned ID is required when reporting. If you don’t know your State Assigned ID, you need to contact the state.

  • Payment Methods: After reporting, you may need to escheat your unclaimed property to the states. This document includes information on which payment methods states accept to help you transfer the unclaimed property over to them.

  • Holder Reimbursement Information: If you accidentally paid a state, or you paid a state but then got in contact with the property owner, you can be reimbursed for your payment. This document includes information about what you need to do to get reimbursed by a state.

 

Codes

  • Country Codes: Use these 3-letter ISO ALPHA-3 codes to help avoid import warnings.
  • State, Territory, and Province Codes: Use these 2-letter codes to help avoid import warnings.
  • Relationship Codes: Use these 2-letter codes to identify the relationship between owners and their property.
  • NAUPA Codes: Use these NAUPA standard codes for importing and reporting. This also includes addition, deduction, and withholding codes that you can use to adjust the amount that you’re reporting.

Some states require different codes. Use the Property Code tile on the By State/Province tab to check specific states.

 

Website Links

  • NAUPA Website: Visit the National Association of Unclaimed Property Administrators’ (NAUPA) website for more information about the unclaimed property reporting industry and the standardization of UP reporting.
  • UPPO Website: Visit the Unclaimed Property Professional Organization’s (UPPO) website if you’re interested in networking with other UP professionals. Their membership includes more UP resources, such as trainings, webinars, and conferences.
  • Texas vs New Jersey: This court decision established the following two priority rules when determining where to report unclaimed property:
    • The first priority is to file a report to the state of the owner’s last known address.
    • If there is no known address for the owner, then the property is reported to the state of incorporation of the business holding the property.